Salesforce security and sharing scenario interview questions collected from real interviews (updated Oct 2026). Covers OWD, role hierarchy, sharing rules, profiles, permission sets and field-level security with practical scenarios you can practise explaining.
What's Covered
Topics covered in these questions.
01Record Access Scenarios10
02Field & Object Security6
03Org & Data Sharing Scenarios5
All Interview Questions
Every question listed one by one, in a fresh order. Answers are not included, so practise explaining each one in your own words.
Record Access Scenarios
1The Case object OWD is Private. Without changing the OWD, how can all Cases be visible to everyone, whether up, down, horizontal or cross-functional in the hierarchy?
2Ensure sales managers see only data for the reps who report to them. How?
3Two users have the same profile but one has access to more records. What could be the reason?
4A user cannot access a record that another user B can, though both share profile and role hierarchy. What could cause it?
5User A can see B's data but B cannot see A's. Why?
6Your company has several business units. Each unit sees its own data but some users need all data. How?
7Users give feedback about a manager. It must not be visible to the manager but must be visible to the person at the top of the org. How?
8You have 1,000 users with CRUD at profile level. How do you give one user read-only access?
9Two users share a profile and role hierarchy but only one can access a specific report. Why?
10Two users have the same profile and role. How can you restrict the records of A from B and vice versa?
Field & Object Security
11Custom fields are used by many departments. Some may view and edit certain fields, others must not see them at all. How do you set up field-level security?
12How do you make all operations in a complex Apex class respect FLS for the current user?
13User A sees the Clone button on Accounts but User B does not. Why?
14A user can create an Account and another cannot. What could be the reason?
15How can we check in Apex whether a user has permission on a field or object?
16Sales reps need customer data but not sensitive information such as credit card numbers. How?
Org & Data Sharing Scenarios
17Your company acquired another company with a different org. How do you connect both through Salesforce Connect and keep data secure?
18What are the differences between Profile and Role, and Profile and Permission Set?
19Explain with sharing, without sharing and inherited sharing in a security scenario.
20What are restriction rules?
21Can Permission Sets reduce access granted by a profile?
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